Florida Treasury Web Site
Receipts Verification
Instruction Booklet
www.fltreasury.org
Administrative User
Administrative User Introduction
In order to secure transactions that can be performed
online, we are issuing you an administrative
user name and password. The user name and password will allow you to view monthly
statements, download account activity and change contact information.
The user name and password will also allow you to assign other user names and passwords to the appropriate staff, reset passwords and delete user names and passwords within your organization.
This booklet contains procedures used when first logging on, setting up your account, and assigning additional users. The first time you log on, you will be required to change your password and provide contact information.
Care should be taken when assigning new users, as they will be able to view secure information or perform transactions and reporting requirements.
In order to perform transactions, your web browser must be set at 128-bit encryption. We recommend using the Microsoft Internet Explorer 5.5 browser or above for proper printer formatting and which includes the required encryption. If you need to download this software, a free copy is available at:
http://www.microsoft.com/windows/ie/default.htm
Additionally, If you are running Windows 2000, installing Internet Explorer 5.5 will not change the current level of encryption on your computer, you will need to install the Windows 2000 High Encryption Pack. From the Microsoft website, download the Windows 2000 high encryption pack file to your desktop and simply double click the file to execute.
Download and Setup Instructions:
1. Click on the Download
button for IE 5.5
2.
Click on
Download Now
3. Save the file where you can find it later (Desktop is
the easiest)
4. Go to the saved location and double click on the
file name
5. IE55setup.exe
6. Accept the License Agreement and click Next to begin the installation process
7. Install
typical components and continue
clicking Next until installation is
complete
8. Takes about 10-15 minutes
9. Restart your PC
10. Start Internet Explorer Browser
Click on Tools and Internet Options on the main tool bar to check
settings
Click
on Settings
Under Check for Newer Versions, click the option button for:
Every visit to the page and click OK.
Click on the Advanced Tab and scroll down to the Security Section and
change your settings to match the SSL settings. Click OK.
Florida State Division of Treasury Main Page
Enter http://www.fltreasury.org
in the Address: box.
This is the Florida Treasury main page. Click on the Cash Management button on the left to view information and perform online cash management transactions.
Cash
Management Main Page
Now, click on the Transactions button on the left to perform transactions.
Sign On Screen
Enter the user name and password that has been provided.
Note: the user name and password is case sensitive.
Validate User Id
The first time you sign on, you will get this message. The Validate user screen will come up and you will re-enter your User Name and Password.
Change your Password by entering your Current Password, and your New Password twice. The new password must contain 6 or more characters.
Please note your new password for later use. Now you must enter current contact information. Remember, this routine only occurs the first time you sign on.
The first three boxes default to the correct entries. Enter the remaining contact information and press Save and Exit.
Now you may enter your User Name and New Password to begin using the online transactions.
Available
Transactions Screen
For administrative user all of the buttons above will be showing. These include wiring instructions, daily receipts information, return information, unidentified deposits, ACH enrollment information, updating contact information and administering users within their organization.
View Daily Receipts Information
To view daily receipt information, choose an account number from the drop down list. Chose a date and you may or may not chose an amount.
Daily
Receipts Activity
Above is an example of a daily receipt activity online.
You may also print these statements by clicking on File in the main menu of the browser, and then clicking on Print and OK. Remember that Internet Explorer 5.5 and above prints your reports with the proper formatting.
You may also download a comma separated or fixed format file of the displayed information for further processing.
Note: To view the
entire web page on your screen or change the printed output, you may adjust the
text size on the main menu of your browser.
Click View and then Text Size and choose Smallest.
Search
for Unidentified Receipts
Receipts information may be passed to the Treasury from the concentration bank without any departmental identifier. Agencies anticipating or missing deposit may search here by amount or date.
You may also download a comma separated or fixed format file of the displayed information for further processing.
Returned
Checks
Checks returned from the issuer’s bank for various reasons will be posted to each agencies account. Access your accounts information by choosing an account number from the drop down menu.
This information may be printed or downloaded for further processing.
EFT Returned Items.
EFT information may also be returned and will be accessed through this screen by account number.
This information may be printed or downloaded for further processing.
ACH
Enrollment Information
Information regarding ACH including enrollment forms and direct deposit forms may be accessed here.
Update Contact Information.
To update contact information by individual trust fund, click on the Administer Users button.
Account information may be updated here. Each account may be updated separately.
Choose user name to be edited from the drop down list.
Reset User Password
The user picked from the drop down menu will appear on this screen with all of the assigned permissions. The Entity assignment can be one or many entities depending on what is assigned to the Administrator. A ”YES” in the View window will allow the user to view and download Sub-account Monthly Statements. A ” YES” in the Update window will allow the user to perform transactions and change contact information.
Change the any of the entity permissions and click on Save
or Save and Exit.
To delete a user, click on the Delete button.
Cancel to return to User Administration screen, or Reset to begin again
To reset a password, click on the Reset Password button. The following message will appear. This message box may be printed or save to a file and emailed to the User for re- validated his password.
Note: Save the file using Web Page HTML Only format in the Save As Type: box.
A similar message is created when setting up a New User. This message can also be printed or saved and emailed to your new user.
When the user received his email with the new user name and password information, they may click on the hyperlink embedded in the message. This will take the user to the logon screen to validate the user name and change the password.
User Sign On Screen
See the Validate User Id section of this manual for further
instructions.
User
Available Transactions
This is an example of a user who has View capabilities, but not update or administrative capabilities.
To end the secure session on the Treasury web site, close your browser.