Florida Treasury Web Site

 

Trust Fund Investment Instruction Booklet

 

www.fltreasury.org

 

Administrative User

 

 

 

 

Administrative User Introduction

 

In order to secure transactions that can be performed online, we are issuing you an administrative user name and password.  The user name and password will also allow you to assign other user names and passwords to the appropriate staff and delete user names and passwords within your organization.

 

This booklet contains procedures used when first logging on, setting up your account, and assigning additional users.  The first time you log on, you will be required to change your password and provide contact information.

 

Care should be taken when assigning new users, as they will be able to view secure information or perform transactions and reporting requirements.

 

In order to perform transactions, your web browser must be set at 128-bit encryption.  We recommend using the Microsoft Internet Explorer 5.5 browser or above for proper printer formatting and which includes the required encryption.  If you need to download this software, a free copy is available at:

 

http://www.microsoft.com/windows/ie/default.htm

 

Download and Setup Instructions:

 

1.      Click on the Download button for IE 5.5

 

2.      Click on Download Now

 

3.      Save the file where you can find it later (Desktop is the easiest)

 

4.      Go to the saved location and double click on the file name

 

5.      IE55setup.exe

 

6.      Accept the License Agreement and click Next to begin the installation process

 

7.      Install typical components and continue clicking Next until installation is complete

 

8.      Takes about 10-15 minutes

 

9.      Restart your PC

 

10.  Start Internet Explorer Browser

 

 

Click on Tools and Internet Options on the main tool bar to check settings

 

Click on  Settings


 

 

Under Check for Newer Versions, click the option button for:

Every visit to the page and click OK.


Click on the Advanced Tab and scroll down to the Security Section and change your settings to match the SSL settings.  Click OK.

 


Florida State Division of Treasury Main Page

 

Enter http://www.fltreasury.org in the Address: box.

 

 

 

This is the Florida Treasury main page.  Click on the Investment and Accounting button on the left to view information and perform online trust fund investment transactions.  You may view statements, print daily activity and perform investment transactions.

 

 

 

Investment and Accounting Main Page

 

 

Now, click on the Transactions button on the left to perform transactions.

 

Sign On Screen

 

 

Enter the user name and password that has been provided. Note: the user name and password is case sensitive.
Validation Message Box

 

 

The first time you sign on, you will get this message.  The Validate user screen will come up and you will re-enter your User Name and Password.

 


 

Change your Password by entering your Current Password, and your New Password twice.   The new password must contain 6 or more characters.

 

 

Please note your new password for later use.  Now you must enter current contact information.  Remember, this routine only occurs the first time you sign on. 

 

The first three boxes default to the correct entries.  Enter the remaining contact information and press Save and Exit.

 

 

 

Now you may enter your User Name and New Password to begin using the online transactions.

 

 

 

 

 

 

 

Available Transactions Screen

 

 

For administrative user all of the buttons above will be showing.  These include viewing activity and statements, performing transactions, updating contact information and administering users within their organization.

 

View Monthly Statements

 

 

 

To view a statement, you may either enter a partial account number to view all statements beginning with that number or pick an account number from a drop down menu.  These account numbers correspond to the Treasury assigned trust fund number.  This will allow you to view multiple statements by paging down or view one statement at a time. 

 

You may also print these statements by clicking on File in the main menu of the browser, and then clicking on Print and OK.  Remember that Internet Explorer 5.5 and above prints your reports with the proper formatting. 

 

Note:  To view the entire web page on your screen or change the printed output, you may adjust the text size on the main menu of your browser.  Click View and then Text Size and choose Smallest

 

Trust Fund Statements

 

 

Above is an example of a monthly statement online.  These may be printed or saved to a file and emailed.  The previous month’s statement with the interest allocation is usually available by the 10th of each month.  Monthly statements will be available until the last day of the month.   The statement interface will not be available again until the 10th of the month with the next month’s   statement. 

 

Check the Investment and Accounting main page for messages concerning announcements about changes or statement publication dates on the web site transaction pages under the Investment and Accounting Information Link. 

 

 


View Interest Apportionment Ledger.

 

 

 

You may pick any account for any time period within the last two years to query daily activity.  The Interest Apportionment Ledger provides daily activity information.  Yesterday’s information should be available by approximately 9:00a.m. the next workday.

 

 

 

 

To update contact information by individual trust fund, click on the Trust Fund Contact Information button. 
Update Contact Information. 

 

 

Account information may be updated here.  Each account may be updated separately.

 Trust Fund Contact Information Screen

 

 

 

 

State Trust Fund Liquidations Screen

 

 

Enter the FLAIR account code to which the trust fund liquidation will be posted.  The site, OLO, and Treasury’s fund number should default to the appropriate code.  The beginning balance will be presented.  At this time you may enter the daily disinvestments amount.  Click on the Add Transaction button

 

 

 

If the FLAIR account number is not the correct length you will get this error message.  Please make sure you have entered 21 digits (OLO through IBI).

 

 

 

The Add Transaction button will return an ending balance for the first fund and present another transaction line.  You may enter another transaction and click the Add Transaction button again

 

 

 

The ending balance will again be presented. 

 

After pressing the Add Transactions button for each entry, a Delete Entry? list box  is presented and will give the user the option to “Yes” delete an entry, or “No” accept the default value and not delete the entry. 

 

After completing all transactions, enter the total of all transactions for the day in the Enter Worksheet Total box and click the Confirm Total button

 

Transaction Verified Page

 

 

 

The transactions for the day, along with the voucher number are presented.  Please print this page for verification of your transaction and click the OK button to return to the transaction entry page. 

 

Note: You must print this page before clicking OK.  This will be your only opportunity.  You also must print using “landscape” orientation to capture all the information.

 

 

Continue entering transactions or click the Back to Available Transactions link.

 

Prior to submission, the transaction may be erased and reentered by pressing the Undo button or press the Cancel button to cancel a out of the transaction screen.  This will bring you back to the Available Transaction Screen.

 

 

 

To end the secure session on the Treasury web site, close your browser.  If you have any questions, email needhelp@doi.state.fl.us for assistance.

 

 

 

 

 

 

 

 

Trust Fund Contact Information Screen

 

 

 

 

 

 

 

 

 

 

To set up New Users, Edit existing users, or Change Administrative Contact

Information, click on the Administer Users button on the Available Transaction screen.

 

 

 

 

Change Administrative Contact Information

 


Reset User Password

 

 

The user picked from the drop down menu will appear on this screen with all of the assigned permissions.  The Entity assignment can be one or many entities depending on what is assigned to the Administrator.  A ”yes” in the View window will allow the user to view Monthly Statements and Daily activity.  A ”yes” in the Update window will allow the user to perform transactions and change Trust Fund Contact Information.

 

 

 

 

 Administer User Screen

 

 

Change the any of the entity permissions and click on Save or Save and Exit.

 

To delete a user, click on the Delete button.

 

Cancel to return to User Administration screen, or Reset to begin again

 

To reset a password, click on the Reset Password button.  The following message will appear.  This message box may be printed or save to a file and emailed to the User for re- validated his password.

 

Note: Save the file using Web Page HTML Only format in the Save As Type: box.

 

 

 

A similar message is created when setting up a New User.  This message can also be printed or saved and emailed to your new user. 

 

When the user received his email with the new user name and password information, they may click on the hyperlink embedded in the message.  This will take the user to the logon screen to validate the user name and change the password.

 

User Sign On Screen      

 

 

 

 

 

 

 

 

User Available Transactions

 

 

This is an example of a user who has View capabilities, but not update or administrative capabilities. 

 

To end the secure session on the Treasury web site, close your browser.